The EJ System module “COTA – Accounting” is designed to manage the accounting activity of the company. Functions have been implemented to significantly reduce both the processing time of the primary documents and the possibilities for admitting technical and accounting errors. Complete processing and control of VAT logbooks. Verification of a valid VAT number and automatic filling in of data of VAT registered counterparties at the push of a button. Offers a variety of standard and specialized reports. CFO. Ability to import documents and bank statements from external programs. Main coordinating and integration module in the complex.

Specifications

Multi-company support.

Simultaneous operation of several operators.

Ability to input operational data without the use of a “mouse”.

Ergonomic screen layouts of the user interface.

Detailed contextual help documentation.

Own viewer and reports viewer.

Ability to generate different formats to output the reports.

Networking.

Working with different operating systems – all versions of Windows, Linux Ubuntu.

The system can work in “cloud” structures.

Serious data protection against unauthorized access is built.

Remote support.

Own database management system.

“COTA – Accounting” is built with the ArmSBuilder programming environment.

Short description of the main functionalities of module "COTA - Accounting"

<p>Setting up charts accounts</p>

Setting up charts accounts

  • Description of the company objects structure.
  • Ready (industry * and standard *) chart of accounts.
  • Develop (customize) the chart of accounts.
  • Ready-to-use templates for working with documents.
  • Editing and setting up custom document folders.
  • Multi-dimensional nomenclatures – system-defined.
  • Ability to build custom nomenclatures.
  • Set up initial balances (synthetic and analytical) at initial setup for business.
<p>Insert documents in providers folder</p>

Insert documents in providers folder

<p>Index of counterparty documents</p>

Index of counterparty documents

  • Posting and Reversing and the MoD to Documents.
  • Reloading documents and deleting them.
  • Copying standard documents and contours (templates).
  • Automated accounting operations.
  • Closing circuits.
  • Real time control of the entered documents – by number, by contractors, by functionalities.
  • Automatic generation of protocols under VOIP.
  • Tracking and handling of debts to and from counterparties in real time.
  • Printing of primary accounting documents.
  • Storing electronic images of all corporate documents.
  • Possibility for online verification of VAT and VAT number.
  • Preparation and maintenance of electronic accounting company files.
  • Mass operations with documents. *
  • Categorization of costs – budgeting. *
<p>Reports</p>

Reports

<p>Payroll</p>

Payroll

<p>Turnover charts for the period January – April</p>

Turnover charts for the period January – April

  • Complete documentary availability of VAT logbooks:
    • Purchase log
    • Sales log;
    • VAT return statement;
    • VIES statement;
    • Electronic data filing
    • Time reference for VAT information submitted to the NRA.
  • Payroll – simplified, structured and by operator.
  • Main book.
  • Analytical account statements
    • chronological flow reports and credit of bills;
    • debit log and bill of credit account;
    • generating batches of selected analytical features (complete and generalized);
    • statistical reports on accounts.
  • Statistical and Accounts reports.*
  • Taxation.*
  • Sending electronic documents and reports to contractors. *
  • Basic Annual Reports – Balance Sheet, ODA, Cash Flow Statement *
  • Annual Financial Report.*
<p>Reports – VAT declaration for the months 4 – 3</p>

Reports – VAT declaration for the months 4 – 3

  • Ability to build sets of documents with different type and format characteristics.
  • Summary reports can be constructed based on stored electronic documents on pre-generated structures.
  • Possibility to electronically send secure (encrypted) documents.
<p>Import of data from banks</p>

Import of data from banks

  • UX user interface settings.
  • Own support programs for installing, viewing secure e-mail.
  • Import of operational data from electronic media from banks and external software systems.
  • Importing documents from a standard system file.
  • Mechanisms for “locking” the handling of documents after a completed VAT period.
  • Generate base for next year and synchronize data between years.
<p>Working with many companies</p>

Working with many companies

<p>Documentation</p>

Documentation

  • Add users.
  • Password access rights.
  • Networking.
  • Working with many companies.
  • Work of several operators.
  • Automatic data backup.
  • Data protection against unauthorized access.
  • Localization of data of local and cloud structures.
  • Managerial control of the working accounting process.
  • Ergonomic screen layouts of the user interface.
  • Own viewer for reports and statements.
  • Ability to generate different formats to output the reports.
  • Working with different operating systems.
  • Own database management system
  • Remote support.
  • Detailed contextual help information.
  • Working with function keys.
  • Ability to input operational data without the use of a “mouse”.
  • Real-time integration with data from other system modules.
  • Ability to add online currency exchange rates. *

License prices and one year subscription to COTA – Accounting

License prices
/once/

First install

Next install

A single-user company
/up to 30 companies, up to 1000 invoices/

First install

77

Next install

-

Small company
/up to 5 installs, up to 30 companies, up to 1000 invoices/

First install

188

Next install

94

Optimum
/over 5 installs, over 30 companies, over 1000 invoices/

First install

269

Next install

135

Subscription prices
/for 1 year/

First install

Next install

A single-user company
/up to 30 companies, up to 1000 invoices/

First install

31

Next install

-

Small company
/up to 5 installs, up to 30 companies, up to 1000 invoices/

First install

75

Next install

28

Optimum
/over 5 installs, over 30 companies, over 1000 invoices/

First install

108

Next install

40

Prices are without VAT included